Simplify Your Storage: Move from Dropbox to SharePoint with Confidence

In a digital-first world, organisations are under constant pressure to simplify collaboration, strengthen data security, and optimise costs. Yet, many still rely on fragmented file-sharing tools that create silos, increase spend and expose data to unnecessary risk.

Migrating from Dropbox to SharePoint isn’t just about changing platforms; it’s about transforming how your business works. With the right strategy and partner, migration becomes an opportunity to modernise, unify, and secure your entire digital workspace.

Why Are Businesses Moving to SharePoint?

Dropbox once set the benchmark for file sharing. But today’s hybrid workplaces demand more than storage; they need integration, control, and compliance.

By consolidating file management within Microsoft 365, organisations can eliminate third-party costs, improve governance, and strengthen security - all while enhancing productivity. SharePoint enables seamless collaboration across Teams, OneDrive, and Office apps, making document access and co-authoring effortless from anywhere.

The Challenge of Moving Without Disruption

For many organisations, migration can feel daunting. How do you move terabytes of data, preserve permissions, and maintain business continuity, all without downtime?

That was the challenge facing a leading global student engagement firm that relied heavily on Dropbox for collaboration. With strict compliance needs and a zero-downtime requirement, they turned to Wavex to manage their complex migration journey.

A Phased, Precision-Led Approach

Wavex approached the Dropbox-to-SharePoint migration with meticulous planning and phased execution to ensure a smooth transition.

1. Smart Planning: Before migration, test transfers were conducted to estimate data volume and throttling limits, helping to split data into manageable weekend batches that avoided disruption during business hours.

2. Tailored Data Mapping: Company files were migrated to SharePoint, while personal files were moved to OneDrive for Business, maximising the use of existing Microsoft 365 licensing and removing third-party dependencies.

3. Proactive Issue Resolution: Differences in permission models between Dropbox and SharePoint caused visibility issues for some users. Wavex implemented immediate workarounds, like direct folder links, ensuring uninterrupted access while long-term permission alignment was fine-tuned.

4. Continuous Collaboration: Working closely with the client’s IT and business teams, Wavex flexibly scheduled and monitored every phase, ensuring both security and operational efficiency throughout.

From Dropbox to SharePoint: Results That Matter

The migration delivered measurable improvements across performance, governance, and cost-efficiency:

• Zero Operational Downtime: All migrations were completed over weekends, maintaining uninterrupted business operations
• Stronger Security and Compliance: SharePoint’s built-in Information Protection, DLP policies, and Conditional Access enhance data governance and GDPR compliance
• Streamlined Collaboration: Teams and OneDrive integration now enable real-time co-authoring, version tracking, and secure remote access
• Cost Optimisation: Eliminated unnecessary Dropbox fees by using existing Microsoft 365 capabilities
• Simplified Management: Centralised storage and defined access controls improved visibility and reduced IT overhead

Why Choose Wavex for Your Migration?

Wavex combines deep technical expertise with a proven track record in data migration and Microsoft 365 integration. Our phased approach, proactive communication, and security-first mindset ensure your transition is as smooth as it is strategic.

Whether you’re migrating from Dropbox, Google Drive, or legacy systems, Wavex ensures a journey that’s simple, secure, and streamlined, so you can focus on what truly matters: productivity and growth.

If your organisation is ready to simplify collaboration and secure your data, make the move with Wavex - where migration isn’t just a transfer, it’s a transformation. To learn more, connect with us at https://www.wavex.co.uk

Frequently Asked Questions

1. Why migrate from Dropbox to SharePoint?
   SharePoint offers tighter integration with Microsoft 365 apps, improved security controls, and cost savings by eliminating third-party subscriptions.

2. Will migration disrupt my operations?
   Not with Wavex. We schedule migrations during off-peak hours or weekends to ensure zero business downtime.

3. How is data security maintained during migration?
   Our phased process includes encryption, permission audits, and access validation to protect sensitive data throughout the migration.

4. Can we migrate both personal and shared data?
   Yes. Shared data is moved to SharePoint, while personal files are securely transferred to OneDrive for Business.

5. What post-migration support does Wavex provide?
   We provide validation checks, user access reviews, and ongoing governance to ensure smooth adoption and compliance.

6. What is the engagement process with Wavex?
   Wavex will spend time with you to understand your objectives, concerns, and how you currently use technology. You will have a dedicated project manager and technical consultant to work with you throughout the process, keeping you updated and ensuring a smooth deployment.